Privacy and refunds

The club keeps only what it needs to run a friendly membership: your name, how to reach you (email, phone, mailing address), your schools, degrees and class years, your birthday, the events you attend, and anything you choose to add to your profile, such as a photo, a short bio or your career.

Who sees it. The member directory is for signed-in members only, and you decide what appears in your listing. Officers see the full roster so they can run events, send club mail and keep the books. We never sell, rent or trade member information, and we never share it with other organizations without asking you first.

Services we rely on. Card payments are handled by Stripe; the club never sees or stores your card number. Club email is delivered by an email service, and the website and its records are hosted by Cloudflare. Each handles your information only to do that job for us.

Email. Receipts and registration confirmations always come to you. Every newsletter and announcement has an unsubscribe link at the bottom, and it works straight away.

Cookies. The site sets one small cookie to keep you signed in. Visits are counted anonymously, without cookies, so we know which pages are useful. There is no advertising, and nothing follows you to other sites.

Your choices. Update your profile at any time from the directory. To have your record removed, or to ask what we hold about you, write to the club and the secretary will take care of it.

Events. Each event shows its own refund window, usually seven days. Cancel before then and we refund you in full, back to your card or as club credit for a future event, whichever you prefer. After that, the club has usually committed to the caterer, so please write to us: we are glad to transfer your seat to a friend, and the board will always be fair.

If the club cancels an event, everyone is told by email and refunded in full, automatically.

Membership dues cover the program year from November 1 through October 31, and anyone who joins on or after August 1 is covered through the following year as well. Dues are not refundable once the year begins, but if you paid twice or paid by mistake, tell us and we will put it right.

Scholarship gifts go straight to the fund and are not normally refundable. If something went wrong with a gift, write to the treasurer through the contact page.